Company News: Microsoft Teams

23

07

UFI

Microsoft teams is a platform that we as a business are starting to utilise to move with the times, steer away from emails and collaborate more efficiently internally. Teams is an amazing collaborative computer application which can connect all staff and departments together conversing over different work topics and creating organisation within a company.

The email inbox can leave you feeling unable to focus as it can be messy and unorganised making you trudge through a chronological list of emails and spending a large amount of time going back and forth through previous emails to gain information about projects you are working on, previous conversations, company announcements and external messages.

This can be time consuming and studies have shown that 98% of the population’s brain scans show that the more switching your brain does can create more stress for yourself and due to this, you often aren’t the best version of yourself when replying to emails – having to use your brain to think back to previous email conversations as an example.

Links and files can be found in one place – instead of searching all over your computer or from previous emails on Outlook. The functions can be separated into the following categories:

  • Teams – To find and create channels to hold onto the spot meetings, have conversations and share files.
  • Chat/messaging – allows you to create a chat with other users, sharing files and making calls.
  • Meetings – Offers the ability to schedule a meeting and to meet virtually now Teams replaces Skype for business, you can view scheduled meetings, timings, the subject and the people attending.
  • Calls – This can include VOIP calling reaching beyond just chat and collaboration, video calls which replaces Skype and allows you share screens and documents allowing online meetings to take place.
  • Activity – You can catch up on all unread messages, @mentions, replies and much more!

Teams is made up of channels and each channel is then built around specific topics, as an example, ‘Content Production’ or ‘Marketing’. Within the channels is where users will converse, hold meetings, collaborate and share files and documents. Within the channels, such as ‘Marketing team’ there will be further organisation such as ‘blogs’, ‘website’ etc.

This organisation should enable an easy and consistent experience to assist with your daily work. The icons on the navigation menu on the left-hand side also allows users to jump directly to one to one conversation or to chat within a team. Teams is not going to reduce workload however by having your work divided into different channels based around a topic, then this can organise your workload knowing where to look for different information and overall means that you can progress through your work more efficiently.

Posted July 23, 2019

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